Rental and Events Liaison

Responsibilities
● Training provided for all administrative, facility, safety and security procedures
● Safeguard students, faculty, facilities and renters
● Act as the primary greeter and point of contact for renters, families, and visitors
● Oversee building access, key control, alarms, and general security procedures
● Ensure safe use of all school spaces ensuring renters and visitors follow school safety policies and procedures
● Liaise between renters and the school for all needs related to:
o Bookings
o Set-up and tear-down
o Equipment or AV needs
o Space configuration
o Policy or facility questions
● Support after-hours facility rentals
● Conduct pre-rental and post-rental walk-throughs, documenting any concerns, damages, or maintenance issues
● Update and manage the facility rental booking calendar, assisting with scheduling and availability
● Perform facility rental administrative tasks including:
o Preparing invoices
o Tracking payments and deposits
o Following up with renters
o Maintaining rental documentation and records
● Provide exceptional customer service
● Perform similar duties on occasional weekends, when required

Required qualifications
● Must be a minimum 18 years of age
● High school diploma or equivalent
● A minimum of one year of previous experience in customer service, events, hospitality, or facility operations
● Experience handling bookings, scheduling, or working in a venue setting is an asset
● A bachelor’s degree in hospitality, event management, or a related field an asset
● Experience working with children, youth, or in a school / education environment an asset
● Ability to follow instructions, manage time effectively, reliable and professional and able to pay attention to detail
● Experience with access control, security protocols, or facility supervision required
● Basic understanding of safety procedures and incident reporting
● Basic computer proficiency (Microsoft Office, Google Workspace, Gmail, and scheduling software)
● Exceptional interpersonal skills
● Ability to manage multiple tasks and prioritize effectively
● Ability to stand for extended periods and assist with light setup (moving chairs, tables, etc.)
● Comfortable working evenings, weekends, and holidays as needed
● Ability to work independently, remain calm and solve problems on the spot, and follow procedures in all situations including minor incidents and emergencies
● Understanding of safety and compliance guidelines for events
● Standard First Aid & CPR certified or willingness to take the course
● Completion of Basic Security Training (BST) is an asset
● Canadian residency and legally entitled to work in Canada
● Criminal Reference Check (including Vulnerable Sector Check to work with children)

Our “Must Haves”
● Respect, dignity and inclusion for all members of the community
● Collaborative mind-set and courageous approach to adversity
● Demonstrated communications skills (oral and written)
● Creative “out-of-the-box” thinker
● Flexible and adaptable and embraces change
● Proven work ethic with utmost integrity
● Enthusiasm, eagerness and genuine interest in all aspects of the school’s success
● Self-awareness, with a desire for constant self improvement (goal-oriented)

We offer competitive salaries, sick days, personal days, and access to an Employee and Family Assistance Plan, along with one of the most beautiful locations in Canada to work!

The hiring range for this position is from $20.72 to $23.91 per hour. Candidates with strong skills and experience may be considered for a higher starting salary. Please contact our Human Resources department at questions or further clarification regarding the salary range.

Futures start here. If this role is a good fit, we would love to hear from you.Please submit a cover letter detailing your suitability for the position along with your resume, including three employment references, by January 5, 2026.