Co-op, Enrolment Management, Admissions

Fixed-term Contract (Sept – April)

At Crofton House School, we inspire girls to discover and pursue their personal excellence from the first day of junior kindergarten to grade 12 and beyond. 

Bound by our belief in the power of all-girls education, Crofton House School fosters a strong sense of community among educators, staff, students and families. Here, everyone can contribute to the strength of our learning environment – including you. 

Summary

We seek a highly organized and enthusiastic Co-op student to support our Admissions & Enrolment Office in a dynamic, client-facing role. Working closely with the Director, you will assist with the administrative side of the admissions and enrollment process, help coordinate events, and support communication with prospective families, student ambassadors, and external partners. This is an excellent opportunity to gain hands-on experience in project coordination, client service, and office administration within an independent school setting.

If you’re detail-oriented, proactive, and eager to contribute to a fast-paced and engaging environment, we’d love to hear from you!

The successful candidate must be able to work September-April. This role will be in-person at our campus in Kerrisdale. 

Key Responsibilities:

• Provides administrative assistance and support to the Enrolment team
• Screens telephone calls, answers queries and responds to general admissions inquiries by telephone, e-mail or walk-in visitors
• Logs and monitors receipt of all incoming inquiries, campus visits, applications, and enrollment forms
• Assists in managing the department calendar and scheduling appointments
• Provides visitors with appropriate information and explains the admissions application process
• Assists applicant families with the online application process
• Conducts school tours for prospective students and families
• Maintains the admissions database entry, tracking, and reporting,
• Oversees the accuracy of applicant data in OnBoard to ensure seamless integration with MySchool
• Manages scheduling system for interviews between prospective families and director(s) and follows up with communications as required
• Assist with the coordination of all student assessment events, including SSAT
• Supports all admissions recruitment events, student assessments, and onboarding events, including all school communications, logistics (catering, flowers, cleaning), promotional materials organization, etc.
• Assists with the collection and collation of data
• Maintains strict confidentiality in all matters
• Assists with special data-based projects as assigned by the Director
• Other duties as assigned by the Director

Skills/Attributes/Qualifications:

• Required: Currently enrolled in a recognized post-secondary Co-op program
• Strong knowledge of Microsoft Office or Google Workspace (Word/Docs, Excel/Sheets, Outlook/Calendar)
• Ability to manage multiple tasks and prioritize deadlines
• Comfortable with data entry and handling confidential information
• Willingness to assist with event logistics (e.g., tours, open houses, information sessions
• Ability to manage registration lists and prepare materials
• Strong verbal and written communication skills
• Professional and friendly demeanour in-person, on the phone, and via email
• Comfortable interacting with prospective families and students
• Willingness to take initiative while working under supervision
• Works well in a team and adapts to shifting priorities
• Receptive to feedback and eager to learn

Employment and Application Details: 

Start date: September 2, 2025

Working hours: Campus-based, Monday-Friday, 8:00 a.m.–4:30 p.m. with a one-hour unpaid lunch break.

Please note that applicants must be able to legally work in Canada.  Applications will be reviewed as soon as they are received. 

Compensation: Annual salary = $46,800 + 4% vacation pay

Apply online at www.croftonhouse.ca/careers.   

We thank all candidates in advance. We will, however, contact only those selected for an interview. No phone calls, please.

About Crofton House School

Crofton House School is a university preparatory day school for girls from junior kindergarten to grade 12. Set on a beautiful ten-acre campus in Vancouver, we offer an inclusive, supportive community of dedicated teachers, involved parents, and enthusiastic students. Collaborative, student-centred, inquiry-based education and world-class facilities create a unique learning environment where each girl can reach her full potential.  

www.croftonhouse.ca/careers 

teach.croftonhouse.ca