Accounts Receivable Administrator

West Point Grey Academy is seeking a permanent, full‑time Accounts Receivable Administrator to join our Finance team. Reporting to the Director of Finance and working closely with the Controller, this role plays a key part in supporting the day‑to‑day operations of the Business Office and ensuring accurate, timely, and professional accounts receivable processes.

Great schools have great faculty and staff, and WPGA has an exceptional community of professionals who are dedicated to shaping lives of inquiry, action, and joy.

The Accounts Receivable Administrator focuses primarily on student accounts, and is often the first point of contact for WPGA families within the Business Office. Strong organizational skills, attention to detail, sound judgment, and a service‑oriented approach are essential to success in this role.

The Impact of this Role:

In this role, you will help ensure that:

• Tuition, auxiliary, and ancillary revenue is invoiced, collected, and reconciled accurately, maintaining low aged receivables
• Student account information is current, accurate, and audit-ready
• Families receive timely, respectful, and solutions-focused communication regarding billing and payments
• Month-end and year-end processes are completed on time, accurately, and with minimal rework
• Multiple payment types (PADs, post-dated cheques, third-party payments) are processed reliably and consistently

At WPGA, you’ll be directly involved in:

Accounts Receivable & Collections

• Generating and distributing accurate invoices for tuition, extracurricular activities, auxiliary programs, and ancillary charges
• Administering billing for programs such as After-School Care, tutoring, summer camps, music lessons, swimming lessons, transportation, school trips, and cafeteria charges
• Posting financial aid, scholarships, and bursaries accurately and on time
• Applying and reconciling payments, including post-dated cheques and pre-authorized debits
• Preparing monthly aged receivables reports with commentary for the Director of Finance and Controller.
• Following up on overdue accounts with professionalism, discretion, and care
• Preparing bank deposits and ensuring accurate payment entries in FE NXT for review and posting

Ancillary Revenue & Reporting

• Recording, reconciling, and reporting ancillary revenue streams (cafeteria, uniform store, third-party invoicing
• Collaborating with the Greencrest Uniform Store and providing backup support as needed
• Preparing month-end schedules and reports to support financial oversight

Database Maintenance & Collaboration

• Maintaining accurate student data in collaboration with the Enrolment Department and Student Records Clerk
• Supporting annual billing cycle setup, eligible student audits, year-end working papers, and the external audit
• Working collaboratively with Finance, Payroll, Enrolment, and Operations colleagues to ensure smooth financial processes

About You

I understand that…

• Accuracy, confidentiality, and professionalism are essential when working with financial and student information
• For families, billing questions can feel stressful and require empathy, clarity, and calm communication
• Independent school operations require flexibility, collaboration, and shared accountability
• My work directly supports the school’s financial health and family experience

I bring experience in…

• Accounts receivable, billing, or financial administration
• Working with complex data and financial systems (experience with Blackbaud FE NXT and Billing Management is an asset)
• Managing multiple priorities while meeting deadlines
• Providing professional, customer-focused service in a fast-paced environment

I am able to…

• Process high volumes of invoices and payments accurately and efficiently
• Identify discrepancies, investigate issues, and apply good judgment in resolving them
• Communicate clearly and respectfully with families, colleagues, and external partners
• Maintain detailed, well-organized financial records that support audits and reporting
• Work both independently and collaboratively within a team

I am becoming more…

• Proactive in anticipating issues and improving processes
• Confident in using financial systems and reporting tools
• Attuned to the importance of relationship-based service in a school environment
• Mindful of accuracy and accountability in all aspects of my work

In my work, I want to…

• Contribute to a well-functioning, student-centred school community
• Take pride in work that is accurate, dependable, and trusted by others
• Be part of a collaborative, respectful, and values-driven workplace
• Feel connected, purposeful, and supported in my role

Qualifications

• Bachelor’s degree in Accounting, Finance, or a related-field
• Progress towards CPA designation or equivalent is an asset
• Knowledge of Canadian accounting standards for non-profit organizations is preferred

About Us

Founded in 1996, West Point Grey Academy is an independent co-educational day school in Vancouver, British Columbia. Set on 18 acres with sweeping views of English Bay and the North Shore mountains, we offer future-focused programs to approximately 940 students from Junior Kindergarten to Grade 12.

Our Process

At West Point Grey Academy, we use a competency-based hiring process to create consistency, reduce bias, and focus on what matters most—skills, judgement, and contribution to our community. Our process is designed to be fair, efficient, and respectful of the candidates’ time.

If you require accommodations to fully participate in our process, please contact .

1. Screening

At West Point Grey Academy, we value strong professional practice and the unique skills each candidate brings. To support a fair, efficient, and human-centred hiring practice, candidates will be asked to respond to a small number of targeted screening questions focused on core competencies relevant to this role.

Applications will be reviewed as they are received, and the position will remain open until a successful candidate is hired. We encourage interested candidates to apply early, as interviews will be scheduled on a rolling basis.

The screening questions are designed to provide insights into how you approach your work, solve problems, communicate with others, and contribute positively within a school community. Responses will be reviewed thoughtfully and consistently, with an emphasis on competencies and alignment with our values rather than writing style or polish. 

You may respond directly on the form provided or submit your responses as a single document and upload your file. Use of AI tools is permitted. If you choose to use AI support, please include a brief one-line note at the end of your submission confirming how AI was used, and how you ensured the responses reflect your own experience and judgment.

2. Initial Conversation (30 minutes)

Successful candidates selected to move forward in the process will be contacted to arrange an informal conversation. This is your opportunity to interview us—you will be able to ask your questions about the school and the role. 

3. Authentic Belonging Interview (min 1 hour)

If successful, you will progress to final interviews, where we will discuss how your experience and practice align with WPGA’s expectations, and how you could contribute to our school.