Accountant

Position: Accountant 
Start Date: May 1, 2026

Urban Academy staff, students and families are connected through learning, inspired by community, and empowered to contribute as we work toward our vision of truly educating for tomorrow. We value creativity, collaboration, global citizenship, technology, the outdoors and the arts as means through which we can offer excellence in education. A CAIS-accredited, gender-inclusive JK–12 independent school, we are located in a beautiful facility in New Westminster, across the street from Braid Street Skytrain Station.

At Urban Academy, we seek faculty and staff who are aligned with our values of belonging, future-focused education, changemaking and entrepreneurial spirit. Urban Academy is distinguished by extraordinary staff who provide a collaborative, inquiry-based, and student-centred approach.

Position Responsibilities:

Accounts Payable 
– Review and record staff reimbursement requests.
– Gather payment information from payees and create electronic payments.
– Manage school credit card transactions, gather receipts, and handle all related inquiries.
– Obtain monthly statements from recurring vendors and reconcile them against the AP Aging Summary.
– Distribute vendor bills to the respective budget managers for approval and record them in QuickBooks Online.
– Ensure all payment requests meet necessary criteria including proper coding, approvals, and correct sales tax application.

Accounts Receivable – Parents
– Collect or refund parent volunteer fee.
– Assist with tracking trip deposits and refunds.
– Administer the release and tracking of Parent Equity deposits.
– Administer OOSC billing and file monthly JK & OOSC grant requests.
– Maintain and reconcile the Parent Equity tracking sheet for accuracy and completeness.
– Set up new families in the database, and collect/ record initial payments upon school entry.
– Generate and send invoices to families, process refunds to them, and apply payments to their accounts.

Payroll & Benefits
– Assist with the semi-monthly payroll processing cycle.
– Serve as the point of contact for group health benefits inquiries.
– Administer the process of adding, updating, and removing staff members from benefit plans.

General Accounting & Administration
– Assist with the preparation of T4 & T4A.
– Provide assistance with the quarter-end and year-end reconciliation processes.
– Support the tracking of donations and the timely issuance of official donation receipts.
– Actively work to improve and enforce the School’s goal of a paperless office environment.
– Respond to auditors’ questions regarding credit cards, vendor payments, parent payments, etc.
– Assist with the implementation and refinement of the Tuition Management module within MySchool.
– Monitor the Finance  email inboxes and respond to all inquiries in a professional and timely manner.
– Perform other related duties as assigned by the Director of Finance.

Qualifications and Experience
– Recognized diploma in accounting or a certificate in bookkeeping.
– Basic knowledge of fundamental accounting standards and principles.
– Experience with digital document management or workflow automation.
– Experience with QuickBooks Online, MySchool, and Payworks is considered a significant asset.
– Familiarity with commonly used Google Workspace apps (e.g.,  Google chat, Gmail, Google Sheet).
– Minimum two (2) years experience with accounts receivable, accounts payable, and/or general bookkeeping preferably in a non-profit organization.

Skills and Attributes
– Self-motivated and collaborative team player.
– Excellent interpersonal and communication skills.
– Strong organizational skills and exceptional attention to detail.
– Customer-service oriented with a cheerful and friendly disposition.
– Effective time management and ability to prioritize tasks efficiently.

Please visit our website (www.urbanacademy.ca) to learn more about UA’s wonderful school life and see if this is the type of environment that you feel you could thrive in, and contribute to. At Urban Academy, we are committed to building a diverse and inclusive workforce by ensuring a barrier-free work environment. We welcome applications from all qualified job seekers, from BIPOC (black, Indigenous, and people of colour), persons with disabilities, and 2SLGBTQ (persons of all sexual orientations and genders). If you are an applicant with a disability, we will work with you to make reasonable workplace accommodations you may need for your best work performance.

Urban Academy provides:

– Competitive Compensation at a salary range of $60,000 – $70,000, inclusive of vacation pay and commensurate with years of experience
– Open and collaborative culture
– Comprehensive benefits package
– Matching RRSP program
– Personalized professional development plans
– Newly built, inspiring campus setting

We thank all applicants in advance for their interest, but only those candidates who are short-listed will be contacted. No phone calls or drop-ins, please.