Assistant to the Junior School Director

Assistant to the Junior School Director

Assistant to the Junior School Director 

Temporary Full-time, August 2024 – November 2024 (pending return of incumbent) 

Located in Victoria, British Columbia, Canada, St. Michaels University School (SMUS) is a Junior Kindergarten to Grade 12 day and boarding school with a global reputation for academic excellence. 

Our students from over 30 countries all over the world have opportunities in academics, athletics, arts, leadership, service and outdoor education, and are inspired by an extraordinary staff committed to character growth and preparing students for what lies ahead in life. The school’s Mission shapes these endeavours: Our school seeks the excellence in all of us, with passion and compassion. We are a community shaped by the pursuit of truth and goodness, providing outstanding preparation for life. At St. Michaels University School, we seek to employ and empower individuals who wish to forge impactful relationships and careers that place our students at the centre. We firmly believe that expanding our diversity while adjusting our practice will lead to becoming the community we envision – a place where staff and students share a sense that they fully belong. 

The Position: 

St. Michaels University School (SMUS) is seeking a temporary Assistant to the Junior School Director. Reporting to the Junior School Director, the Assistant supports school leadership by managing schedules, assisting with the coordination of events, facility changes and general custodial tasks. They provide first aid, maintain medical records, and oversee reception duties, ensuring smooth operations and effective communication within the Junior School community.  

Work Schedule: 

Hours of work are generally Monday to Friday from 8.00 am – 4.00 pm.  

Responsibilities include: 

Maintain the Director’s calendar, appointments, meetings, Admissions meetings, and scheduling.  
Assist the Assistant Director with meeting scheduling as required.  
Prepare and distribute correspondence such as e-mails, letters, and monthly newsletters as directed.  
Assist Director and Assistant Director with planning of Junior School events.  
Assist Director with budget overview and report discrepancies regarding tracking of various expenses.  
Liaise with custodial staff on behalf of Director, Assistant Directors and Faculty.  
Prepare monthly calendar for custodial staff, outlining upcoming events and tasks.   
Assist the Director’s office with coordination of facility changes including (Information Technology), furniture, space planning, moving, custodial (painting, repairs) etc.  
Create the Junior School Google calendar each term and maintain calendar as events, programs come online (liaise with Assistant Director & Director)  
Assist with managing the Outdoor Education Google docs and communication to families.  
Coordinate with Director to maintain contents of various handbooks (Junior Kindergarten, K-5 Information Package, Staff Handbook etc.)  
Book catering (internal and external), and buses for Junior School events.  
Communicate with parents, staff, and students through the Student Database System, including newsletters, event information, and updates, as directed by school leadership.  
Assess and treat student injuries and illnesses, providing first aid and liaising with parents, faculty, and Assistant Directors as required.   
Maintain confidential student medical records in coordination with the Assistant Director, including information on risk management and medical conditions.  
Manage reception duties, including greeting visitors, handling phone calls, assisting students, and managing supplies for the Junior School.  

Experience and Qualifications: 

A High school diploma and completion of post-secondary education in Office Management, Business Administration, or other relevant disciplines.    
Minimum 2 years’ experience working in a school or other youth-oriented setting.  
Excellent ability to work with all stakeholders at the school.   
Excellent writing and communication skills.  
Ability to support projects from idea to completion.   
Team member, collaborative, flexible with excellent customer service skills.  
Expert at managing several tasks/projects at one time and setting priorities.  
Efficient, confidential, and accurate worker.  
Excellent Microsoft Excel, Word, Publisher, Outlook and Google Doc skills. Student Database Systems knowledge would be an asset.  
First Aid certification.  

Pay Range: 

Hourly range: $31.08 – $36.55 

Criminal Record Check: 

Must pass and maintain a clear Solicitor General criminal record check for the purpose of working with children. 

Application Details: 

Please apply by 2:00 pm Friday, July 19, 2024.

To apply for this job please visit

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