Finance Manager

Finance Manager

St. Margaret’s is Western Canada’s only all-girls, independent day and boarding school located in Victoria, British Columbia, Canada. Founded in 1908, SMS is an international centre for girls’ learning and leadership development providing empowering education for girls from Junior Kindergarten to Grade 12 (boarding grades 7-12).  A committed, high calibre staff, a beautiful campus, and an innovative, integrated curriculum create a nurturing environment that challenges students to achieve their academic and leadership potential.

The Finance Manager is a full-time, non-bargaining position, responsible for oversight of the accounts receivable and accounts payable functions.  They manage the day to day financial administration of the School.  The Finance Manager oversees adherence to budgets, day-to-day treasury management, preparation, processing, and maintenance of accounting records, as well as general ledger transactions.  They act as the system administrator for the accounting software and provide training and support as needed. 

The Finance Manager works closely with the Director of Finance, identifying and implementing process improvements, reporting, and ensuring compliance with all relevant legislation, regulatory bodies, policies and procedures. 

In addition to the Finance Manager, the Finance department consists of an Accounts Payable Clerk, Accounts Receivable Clerk, and Payroll and Benefits Administrator. The department operates as a unified team that supports the vision and mission of the School.

Core and Leadership Competencies:

  • Integrity & Trust
  • Building Effective Teams
  • Service Orientation
  • School & Business Acumen
  • Communication & Collaboration
  • Adaptability
  • Innovation
  • Managerial Courage
  • Resilience
  • Interpersonal Savvy
  • Strategic Agility

Position Responsibilities:

Supervisory:

  • Supervises the Accounts Payable Clerk and the Accounts Receivable Clerk and conducts annual performance reviews
  • Manages scheduling of vacation and all other leave requests to ensure that there is full coverage of critical functions

General Accounting:

  • Prepares monthly financials
  • Completes monthly variance analysis of revenues and expenses actual results compared to budget and forecasts
  • Manages prepaids and accruals
  • Creates and maintains fixed asset register
  • Develops and maintains chart of accounts
  • Calculates and posts monthly and recurring general journal entries
  • Prepares and analyzes account reconciliations for all significant balance sheet and income statement of accounts
  • Develops and documents business processes and accounting policies to maintain and strengthen internal controls
  • Assists in preparing various association surveys
  • Assists the Director of Finance as needed

Audits:

  • Primary liaison for annual financial statement audits and eligible student audits for the School
  • Coordinates and prepares year-end schedules for the audit
  • Assists with GST and PST audits as required

Banking:

  • Updates cashflow on a weekly/monthly basis as needed
  • Monitors cash flows daily to ensure that sufficient funds are available for outgoing cashflows and advises when excess cash can be invested
  • Prepares monthly bank reconciliations for all bank accounts
  • Records investment income, scholarships and bursaries through the proper funds

Budgeting & Forecasting:

  • Prepares and distributes the monthly expense reports and answers queries
  • Assists with the development of annual operating budget and forecasts

Payroll:

  • Reviews bi-monthly payroll for accuracy
  • Acts as the back-up for the Payroll and Benefits Administrator as needed
  • Reviews payroll reconciliation of salaries and benefits
  • Accounts Receivable, Accounts Payable, & Store:
  • Reviews Pre-authorized debit and credit transmissions for submitting to the bank
  • Provides oversight and analysis of external programs and rentals
  • Assists the External Programs Manager with facility rentals costing and contracts, as needed
  • Follows up on delinquent accounts that the Accounts Receivable Clerk cannot resolve
  • Records annual inventory adjustments

Donations:

  • Reconciles donations received monthly

Tax related:

  • Calculates and submits GST and PST filings
  • Prepares and submits T2202As and T4As
  • Calculates and distributes Childcare Expense Deduction letters
  • Provides tax receipts for After School Care

Requirements

  • CPA designation and accounting degree
  • A minimum of 5 years’ experience with full cycle accounting
  • Supervisory experience
  • Experience completing complex account reconciliations
  • Proficient in Excel and other Microsoft applications
  • Experience using Great Plains Accounting software and Payworks is an asset
  • Experience processing unionized payroll is an asset
  • Experience with systems conversion projects is an asset

Preference will be given to candidates who have worked in non-profit service organizations and have experience with fund accounting.

Interested candidates are invited to submit an application package, which includes a covering letter, curriculum vitae and professional references, quoting the Posting #2021025 to: [email protected] 

Human Resources

St. Margaret’s School

1080 Lucas Avenue

Victoria, BC   V8X 3P7

Email:  [email protected]

To apply for this job email your details to careers@stmarg.ca.

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