Advancement Associate

Advancement Associate

Full-Time (1.0 FTE), 2-year term position, starting March 1, 2021

St. Michaels University School is looking for an additional team member to join our Advancement Department supporting our fundraising responsibilities, as well as Alumni Relations and external celebrations marking the 50th anniversary of the amalgamation of the two founding Schools:   St. Michaels School and University School.    Our fundraising includes an established Annual Appeal as well as a new major capital campaign for new facilities and endowment.  The Jubilee project will involve a hands-on approach to both organizing and executing events and activities between September 2021 and June 2022, designed to engage and connect our community, especially Alumni.  Meeting established fundraising goals will be a key priority for the successful candidate.

Reporting to the Director of Advancement & Campaigns, the Advancement Associate will ensure the team meets its fundraising and engagement goals through donor and alumni relations, as well as organize events and activities to support the needs of the school and the Advancement team.  

The Advancement Associate will also support our archives, making use of our extensive collections during celebrations and making archival material accessible to alumni.

Key Responsibilities and Expectations:

  • Meeting individual and team fundraising goals, assisting with prospect identification, research and strategy development for fundraising appeals
  • Planning and execution of Jubilee 2021-22 fundraising initiatives as appropriate and assisting in volunteer recruitment as needed
  • Maintaining relationships and connections with donors and alumni of all eras
  • Using our Raiser’s Edge database to record information, meetings and research, and creating reports, as needed
  • Communicating with donors and alumni to support donations to the SMUS archival collections
  • Responsible for providing alumni/archival content as needed, i.e. newsletters and online publications etc.


  • Bachelors Degree or Diploma is preferred
  • Certified Fundraising Executive (CFRE) certification is an asset
  • Proven track record in donor and/or alumni relations within the non-profit sector, preferably at a major gift level
  • Proven success in building strong long-term relationships resulting in donor engagement
  • Experience organizing successful donor events in both the planning and execution phases
  • Excellent research, analytical, problem solving and project management skills
  • Ability to be tactful, demonstrate excellent judgement, and work as a positive and collaborative team member.
  • Enthusiastic, energetic, and a self-starter
  • Superior written and oral communication skills
  • Experience using social media to engage our community to support our events and initiatives
  • Demonstrated ability to work both independently and cooperatively as part of a team
  • Previous experience working in an independent school Advancement department is an asset
  • Preference may be given to an alumnus of St. Michaels University School
  • Flexibility needed in work days and hours as this position will require work outside of regular hours to support our diverse community and our events

Criminal Record Check:

Must pass and maintain a clear Solicitor General criminal record check for the purpose of working with children.

Application Details

Please respond with a cover letter and résumé in a single document by 3pm on Tuesday, February 16, 2021.

Jennifer Kayal, Human Resources Administrator
St. Michaels University School
3400 Richmond Road
Victoria, BC V8P 4P5
[email protected]

Please note that only short-listed candidates will be contacted; no phone calls, please. Thank you for your interest in our school.

St. Michaels University School is one of Canada’s leading co-educational, independent day and boarding schools.

Our boarding population is recruited nationally and internationally to form a rich and diverse community. Our students come from over 20 different countries and our school community represents over 40 different ethnic backgrounds. Our graduates attend the top universities in the world, many of them on scholarships. The faculty culture of excellence is supported by healthy professional development resources and a dynamic program of professional growth, which has earned them national and international recognition, including several Prime Minister’s Teaching Awards.

The school pursues academic success in an environment where the character and the self also grow.

For more information about St. Michaels University School, please refer to the rest of our website.

To apply for this job email your details to

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