Manager, Buildings and Grounds

Manager, Buildings and Grounds

  • Support Staff
  • Victoria

Internal / External Posting

Today’s Date December 17th, 2021 | Closing Date January 31st, 2022

St. Margaret’s school for girls is situated in Victoria on a 22-acres campus with facilities featuring a LEED certified building, modern classrooms, residences, athletic centre, administrative buildings, tennis courts, and a West Coast Forest.
The Manager, Buildings and Grounds is a full-time, non-bargaining position, responsible for providing leadership to the school in planning, monitoring, and evaluating effectiveness of the school’s physical plant infrastructure and grounds. In addition, the role is responsible for project management for small, facility-related capital projects and ensuring a safe physical working and learning environment.
The Manager, Buildings and Grounds reports to the Chief Financial Officer (CFO) and works closely with the finance team. In addition, this position works collaboratively with the Leadership Team Members and their departments. The Manager, Buildings and Grounds ensures that processes and procedures related to buildings and grounds are in compliance with all applicable government and WorkSafe agency codes, regulations, bylaws and relevant School policies and procedures.

Buildings and grounds services

• Provides effective planning, management and maintenance of the school’s buildings and grounds including building automation systems, space planning, project management (renovations, capital expansions, leaseholds improvements, etc.);
• Plans, organizes, and oversees contracted services pertaining to renovations, maintenance, repair and plant operations of all school facilities, building systems and grounds;
• Provides a safe physical working and learning environment for students and school’s employees;
• Plans, implements, administer, and maintains processes and procedures related to facilities inventory systems, work order system, etc.;
• Creates operational plans for facilities services, and provides input into the school’s strategic and operational plans;
• Maintains, monitors, and continuously improves the administration of the preventative maintenance program to reflect best industry practices;
• Ensures facilities and school conforms to all applicable government agency codes, regulations, bylaws and in accordance with school policies and procedures;
• Maintains equipment records for scheduling of maintenance, ordering of repair parts and optimal utilization of resources;
• Identifies and recommends project priorities for routine capital and deferred maintenance.

Environmental Stewardship and Sustainability
• Develops long-term strategic plans for reducing school’s carbon footprint by improving efficiency of resource utilization and waste reduction;
• Works collaboratively with the Leadership Team on identified sustainability goals. Financial Sustainability
• Provides input in the development of buildings and grounds operating and capital budgets;
• Manages approved budgets for facilities and grounds;
• Develops policies, procedures and internal controls for areas of responsibility to ensure compliance with all government and Ministry regulations, WorkSafe BC Regulation and legislation, and relevant School policies.

Leadership and Strategy
• Manages a team of five unionized maintenance and grounds employees;
• Assists with the development and implementation of long-term campus master plan;
• Provides advice, information and support to all areas of the School with regard to facilities and
• Acts as Fire Safety Director/Incident Commander and has to be available, on call, 24 hours a
day in case of an emergency;
• Participates in the continuous development of the School’s emergency and business
interruption planning;
• Communicates and collaborates internally with managers, staff, faculty and students, and
externally with service contractors, suppliers and regulatory authorities as required;
• Provides leadership, training and guidance regarding facilities and grounds, as required;
• Is responsible to recruit and evaluate staff using methods that are consistent with School
policies and the terms of existing collective agreement; in addition, will represent the
management in the grievance process, as appropriate;
• Performs other duties as required.

Requirements and Qualifications
• Minimum of 5 years directly related work experience (preferably in a unionized, public sector
• Minimum 3 years supervisory experience with demonstrated teambuilding, motivating,
training and appraising skills;
• Demonstrated knowledge of building equipment (boilers and heating equipment, building
automation systems, building envelopes and systems, chillers and air conditioning systems,
electrical equipment and systems, elevator equipment, life safety equipment, mechanical
equipment and systems);
• General project management experience in facilities infrastructure and renovation projects;
• Considerable knowledge of construction and maintenance trades along with local, provincial
and national codes;
• Detail oriented;
• Highly self-motivated and directed;
• Proven analytical and problem-solving abilities;
• Team-building orientated and experienced in working in a collaborative environment;
• Established professional credibility as evidenced by a bachelor’s degree from an accredited
post-secondary institution in the field of engineering, facilities management or a professional
designation in a related field, or combination of education and experience, or completion of a
facilities management certificate or equivalent (i.e., APPA , BOMA , IFMA , LEED ) would be a
great asset, but are not requirements of the position.

Work Conditions
• Regular hours of work Monday to Friday, 37.5 hours/week;
• Hours of work may exceed regular hours from time to time; overtime is required;
• Fast paced environment, with multiple project work and frequent changing of priorities;
• May require work in hazardous environments requiring protective equipment;
• May be exposed to dust and high noise levels;
• May be required to work in confined spaces, on ladders, rooftops, and in unfavourable weather
• Interaction with residents, students and family members, staff, visitors, contractors and
government agencies;
• Travel may be required.

Interested candidates are invited to submit a covering letter, resume and references, quoting the
Posting number #2022031, by January 31, 2022 to:
Human Resources
St. Margaret’s School
1080 Lucas Avenue
Victoria, BC V8X 3P7
Email: [email protected]

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