Administrative Assistant

Administrative Assistant

  • Administration
  • Victoria

Glenlyon Norfolk School (GNS) is an independent day school from JK-12 that is a caring and thriving community. As one of fifteen IB World Continuum schools in Canada offering three International Baccalaureate programs, GNS is proud of its unique ‘IB Advantage’: a 21st-Century education which educates the whole child and creates global thinkers. 

We are a dedicated and community minded team at GNS with a big heart and a strong work ethic. We are looking for like-minded individuals who will share in our passion for preparing outstanding citizens of character who will contribute to the world through their leadership, a commitment to service, and an understanding that we are all responsible for the future of our communities.  We are currently seeking great candidates for the following opportunity:

Administrative Assistant

Senior School Office

Regular, full-time

Start: immediate

Position Overview:

The Administrative Assistant is a key member of the Senior School office team responsible for managing student academic records and supporting the Pemberton Woods campus with the accurate processing of all consent forms and required documentation related to student trips. This role also provides general administrative support and delivers exceptional service to students, staff and parents. Demonstrating initiative and pride in performance, the Administrative Assistant contributes positively to a respectful and productive work environment, and builds strong professional relationships with all stakeholders. For a more detailed description of duties, please visit this link.

What You’ll Bring

You have a strong administrative background with experience working in a high paced office setting.  You will be a self starter with an ability to learn systems and processes quickly, all while handling sensitive information with discretion. You are a strong communicator and helpful team player with a demonstrated ability to work with many stakeholders. Proficiency in Google Suite and experience in database and/or records management would be considered an asset.

Our “Must-Haves”

You will be a caring and compassionate individual who actively lives the GNS values of Truth, Courage, Caring, Individuality and Community. You will demonstrate a high degree of professionalism and integrity, be driven to produce high quality work, and always put relationships first. You will have a natural ability to connect with others, be tactful and diplomatic in your approach, and know how to get things done. Exceptional time management, strong organizational skills and the ability to juggle multiple priorities and deadlines is essential to meet the high demands of this role .

Why work for GNS? 

We are a committed group of people that love what we do and believe firmly in living our values.  We work hard but we also believe in having fun while we’re at it! GNS offers a comprehensive total compensation package including immediate benefits plus a generous RRSP program, tuition discount, free parking, fitness centre, wellness programs and much more. We invite you to join our truly exceptional community and to experience a rewarding career in independent education. Interested candidates should submit a resume and cover letter indicating personal strengths and accomplishments by visiting the following link:

Interviews will commence immediately so applicants are encouraged to apply without delay.

It is the policy of Glenlyon Norfolk School to provide equal employment opportunity for all qualified persons. Additionally, we invite those who have demonstrated a commitment to upholding the values of equity, diversity and inclusion and who will assist us in expanding our capacity in this regard. To correct the conditions of disadvantage in employment in Canada, we encourage applications from members of groups that have been historically disadvantaged and marginalized. All qualified people are encouraged to apply; however, Canadians and permanent residents of Canada will be given priority. While we thank all candidates for their interest, only those short-listed will be contacted.

Glenlyon Norfolk School will only use and retain personal information for the purpose for which it was collected. Any personal information provided will be maintained in confidence.

To apply for this job please visit

Newsletter Sign Up

Stay connected with the ISABC Community by signing up to receive the ISABC monthly newsletter.
Back to top