Coordinator, Alumnae Relations, Advancement

Coordinator, Alumnae Relations, Advancement

Coordinator, Alumnae Relations, Advancement

Permanent Full time

Crofton House School offers a girl-centred learning environment for students from Junior Kindergarten to Grade 12. Here, every day students are motivated to strive for their best selves, embracing academic challenge and diverse experiences, guided by staff who know them and believe in them.

Bound by our belief in the power of girl-centred education, Crofton House School fosters a strong sense of community among educators, staff, students and families. Here, everyone can contribute to the strength of our school – including you.

We offer extensive professional development opportunities, competitive compensation and a comprehensive benefits package. Our 10-acre campus provides modern facilities, as well as beautiful outdoor spaces and a daily connection to nature.

Crofton House School seeks a self-reliant team player to join the Advancement Department as the Coordinator Advancement and Alumnae Relations. This role will report to the Advancement Director. The Coordinator, Advancement and Alumnae Relations will handle all administrative activities related to the department, with a specific focus on initiatives supporting the CHS Alumnae Program.

The successful candidate will be comfortable working independently under the supervision of the Advancement Director and will be responsible for planning and implementing various initiatives. They should have strong experience in office administration and be skilled at building relationships. They will be self-motivated and independent, demonstrating excellent communication skills with internal and external parties. They will also work with various volunteers and should be familiar with effective volunteer management strategies.

This position will help you sharpen your fundraising skills while soliciting donations from alumnae and parents.


Administrative Support

Assist with daily Advancement Office tasks, including general office organization, mailing, filing, collecting RSVPs, and data entry.
Support the Manager, Advancement, in processing donation payments into Raiser’s Edge.
Responsible for the administration of the Silent Auction Committee, including providing committee members with periodic updates, tracking gifts-in-kind and supporting documentation, entering descriptions for all gifts-in-kind into the software, and managing correspondence related to the Silent Auction
Co- responsible for the administration of all alumnae events, particularly events in support of the senior school students such as Career Conference, Capstone, University Ambassadors, and Speaker Series
Support the Alumnae Association in all their requests, such as distributing minutes, communicating about specific events, collecting RSVPs, and informing the executive team of possible changes and conflicts in the calendar.
Other duties assigned as required

CHS Alumnae Program & CHS Alumnae Association

Provide the Assistant Director, Alumnae Relations with administrative support ranging from:Updating data into the system, maintaining Crofton Connect, sending invitations, updating website, and administrative assistance with all events supporting the CHS Alumnae Program
Support the Assistant Director, Alumnae Relations, in liaising with the Career Education Department, Senior School, to effectively engage senior students and create strong ties to the school before graduation
Support the Alumnae Association with all communication
Distribute CHS Alumnae Association minutes and collect RSVPs for the President, Alumnae Association
Responsible for general alumnae communications and liaising with the Communications Department
Managing alumnae social media platforms and collecting & contributing to material related to the alumnae newsletter, ‘1898’
Assist with administrative needs of alumnae relations programs such as Raiser’s Edge data entry and address updates, Crofton Connect maintenance, and/or other strategic profiling as needed


Solicit donations to support the School’s fundraising initiatives from constituents such as alumnae, parents, and friends of Crofton House School
Comfortable in articulating the different cases for support through one-on-one solicitations if required
Maintain donors’ informedness about progress fundraising initiatives while completing their donations
Work with the Director Advancement and the Assistant Director Alumnae Relations to create class funds
This role provides coverage and support to the other Coordinator, Advancement as required.

Qualifications, Knowledge & Experience:

A detail-oriented self-starter with three to five years experience in an administrative role
Energetic and eager to tackle new projects and ideas
Resourceful with a strong I can-do attitude
Strong ability to prioritize while using sound judgment
Comfortable interacting with a variety of stakeholders in a tactful, diplomatic, and professional manner
Ability to adapt well to change, think ahead, and anticipate issues
Excellent writing, editing, and proofreading skills
Exercise discretion in dealing with confidential and sensitive issues
Self-directed, willing to take initiative to implement improvements
Ability to work both as part of a team and independently
High School diploma as a minimum
Fundraising knowledge, particularly in an independent school, is an asset.
Experience using Raiser’s Edge or related CRM platforms as an asset
Extensive experience with the Google Workplace and Microsoft Office Suite
Employment and Application Details:

Please note that applicants must be able to legally work in Canada. Applications will be reviewed as soon as they are received.

This role is scheduled to start in late August 2024.

Compensation: $60,000 – $66,000 depending on experience

Please include the following with your application:

A cover letter and current resume that outlines exact dates of employment, the organization, job title and responsibilities. If you have gaps in your employment history, please advise as to why.
Please clearly identify your educational background and history of professional development related to this position.
Apply online at

We thank all candidates in advance. We will, however, contact only those selected for an interview. No phone calls, please.

About Crofton House School

Crofton House School offers a girl-centred learning environment for students from Junior Kindergarten to Grade 12. Here, students are motivated to strive for their best selves, embracing academic challenge and diverse experiences, guided by staff who know them and believe in them.

Our approach supports the whole girl in her social, emotional, physical and intellectual development. Guided by the School’s values of courage, creativity and citizenship, students are able to discover and pursue their own paths, developing the confidence and capacity to thrive and positively influence the world around them.

Established in 1898, Crofton House has a long history of girl-centred education. Today, the School has over 900 students and almost 200 staff members learning, working and playing on our 10-acre campus in Vancouver.


To apply for this job please visit

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