Accounts Receivable

Two-Year Fixed Term Contract

At Crofton House School, we inspire girls to discover and pursue their personal excellence from the first day of Junior Kindergarten to Grade 12 and beyond.

Bound by our belief in the power of all-girls education, Crofton House School fosters a strong sense of community among educators, staff, students and families. Here, everyone can contribute to the strength of our learning environment – including you.

Reporting to the Controller, the Accounts Receivable position is responsible for accounts receivable processing, ensuring the School receives payments for tuition, other billings and accurately records these transactions.

This role will be three days per week (0.6FTE).

Key Accountabilities/Responsibilities:

Process student billings for tuition, uniform shop purchases and other sundry items, including interest charges on overdue balances.
Generate and email student statements on a monthly basis
Deposit cheques to bank account and record payments into the accounts receivable ledger; match and check payments received against billings
Responsible for student mass billings tailored to the tuition installment options offered
Generate monthly accounts receivable trial balance and follow up on overdue accounts
Respond to all parent enquiries within 2 business days, via email or by phone
Review new students registration documents and enter all pertinent information in Sage 300 and accounting server
Ensure that parents’ legal residency status is entered in Sage 300 and updated as needed
Reconcile total number of students in Sage 300 with Admissions department and MySchool (student database) on a monthly basis
Maintain and update student profile in Sage 300
Applying credits such as scholarships and awards to student accounts
Prepare and set up banking files for monthly incoming pre-authorized payments
Prepare supporting documentation to transfer delinquent accounts to collection agencies and provide additional information as required
Identify improvements or areas for increased efficiency within the accounts receivable process
Other duties as required

Knowledge, Skills & Abilities:

Patience and willingness to investigate and handle issues independently
Strong problem solving and time management skills
Strong technical skills and advanced knowledge of Excel
Ability to build good relationships with parents and other school departments
Accurate data entry skills and attention to detail
Excellent communication and interpersonal skills
Ability to handle multiple priorities
High degree of diplomacy, discretion and confidentiality

Qualifications & Experience:

Proficient with Microsoft & Google Workspace
Advanced abilities with Excel
Knowledge of Sage 300 preferred

Employment and Application Details:

Employees of Crofton House School receive competitive compensation, including participation in Crofton House Pension Plan (RRSP) (depending on FTE), and generous support for professional, educational and leadership development. Please note that applicants must be able to legally work in Canada.

Applications will be reviewed as soon as they are received.

Please include the following with your application:

A cover letter and current resume that outlines exact dates of employment, the organization, job title and responsibilities. If you have gaps in your employment history, please advise as to why.
Please clearly identify your educational background and history of professional development related to this position.
Apply online at www.croftonhouse.ca/careers.

We thank all candidates in advance. We will, however, contact only those selected for an interview. No phone calls, please.

About Crofton House School

Crofton House School is a university preparatory day school for girls from junior kindergarten to grade 12. Set on a beautiful ten-acre campus in Vancouver, we offer an inclusive, supportive community of dedicated teachers, involved parents, and enthusiastic students. Collaborative, student-centred, inquiry-based education and world-class facilities create a unique learning environment where each girl can reach her full potential.