Accounts Payable

Accounts Payable

Accounts Payable

Continuing Contract 

At Crofton House School, we inspire girls to discover and pursue their personal excellence from the first day of Junior Kindergarten to Grade 12 and beyond. 

Bound by our belief in the power of all-girls education, Crofton House School fosters a strong sense of community among educators, staff, students and families. Here, everyone can contribute to the strength of our learning environment – including you. 

Reporting to the Controller, the Accounts Payable position performs the day-to-day tasks associated with full cycle accounts payable processing and is responsible for ensuring compliance with proper controls and authorizations.

There is the possibility for this role to work four or five days per week (0.8 – 1.0FTE).

Key Accountabilities/Responsibilities:

Process vendor invoices and employee non-payroll expenditure with the appropriate supporting backup (ie: purchase orders, director approvals, etc.)
Follow-up on outstanding requisitions and purchase orders
Manage and process school issued credit card payments with appropriate supporting documentation 
Process bi-weekly cheque runs/electronic payments and any off-cycle payment runs as needed
Respond to all vendor enquiries in a timely and effective manner 
Reconcile and manage petty cash accounts
Manage and maintain the vendor database and accounts payable ledger in Sage 300
Support the expense accrual process and data analysis, as well as provide ad-hoc documentation and information to auditors
Manage the filing and archival process of vendor files
Identify improvements or areas for increased efficiency within the accounts payable process

Knowledge, Skills & Abilities:

Patience and willingness to investigate and handle issues independently
Strong problem solving and time management skills
Strong technical skills and advanced knowledge of Excel
Ability to build good relationships with vendors and other school departments
Accurate data entry skills and attention to detail
Excellent communication and interpersonal skills
Ability to handle multiple priorities
High degree of diplomacy, discretion and confidentiality

Qualifications & Experience:

Advanced abilities with Excel
Proficient with Microsoft & Google Workspace
Knowledge of Sage 300 preferred

Employment and Application Details: 

Employees of Crofton House School receive competitive compensation, including participation in Crofton House Pension Plan (RRSP) (depending on FTE), and generous support for professional, educational and leadership development. Please note that applicants must be able to legally work in Canada.

Applications will be reviewed as soon as they are received. 

Please include the following with your application:

A cover letter and current resume that outlines exact dates of employment, the organization, job title and responsibilities.  If you have gaps in your employment history, please advise as to why.  
Please clearly identify your educational background and history of professional development related to this position.

Apply online at   

We thank all candidates in advance. We will, however, contact only those selected for an interview. No phone calls, please.

About Crofton House School

Crofton House School is a university preparatory day school for girls from junior kindergarten to grade 12. Set on a beautiful ten-acre campus in Vancouver, we offer an inclusive, supportive community of dedicated teachers, involved parents, and enthusiastic students. Collaborative, student-centred, inquiry-based education and world-class facilities create a unique learning environment where each girl can reach her full potential. 

To apply for this job please visit

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