Receptionist (Senior School) – Job share role, part-time

Receptionist (Senior School) – Job share role, part-time

  • Support Staff
  • Vancouver
  • $22.00 - $25.00 CAD / Hour

Position: Receptionist (Senior School) – Job share role, part-time

Department: Front Desk Administration

Reports To: Senior Executive Assistant to the Head of School

Starting Date: July 2024

Application Closing Date: June 4, 2024

Salary: $22.00 – $25.00 per hour

St. George’s School’s Front Desk provides many services to the St. George’s community. Our Receptionists strive to provide a welcoming environment, enhance the flow of information, and give superior customer service to ensure the effective and efficient operation of the Front Desk. The Receptionist provides administrative support in fostering the mission of St. George’s School. This role also assists the Director of Learning with administrative work, specifically Flex Day preparation. They will embody the following core competencies: empathy, integrity, humility, respect, responsibility, and resilience.

This is a job share appointment which will consist of one day per week in August, and two days per week from September onwards. Additionally, this position provides coverage as needed when the other job share person is on vacation or otherwise absent.  

Hours of Work

  • Training: First two weeks working 3-5 days
  • August: Fridays only, 8am – 4pm
  • September onwards: Thursdays and Fridays, 8am – 4pm
  • Future: Strong possibility of additional hours in the near future, if desired
  • Coverage: Reception hours are Monday – Thursday, 8am – 5pm; Friday, 8am – 4pm. The role provides coverage as needed when the other employee is on vacation, sick, etc.

In order to provide the best possible learning environment for our highly diverse, multicultural student population, St. George’s actively seeks to recruit staff from groups that have been traditionally underrepresented in independent and international schools. BIPoC and 2SLGBTQIA+ people and those with disabilities are warmly encouraged to apply, and invited to reach out for more information about our commitment to pluralism and accessibility. 

Responsibilities will include:

  • Answering main switchboard calls and greeting visitors;
  • Coordinating incoming & outgoing mail and local & international courier packages;
  • Assisting students, staff, and parents with general requests and enquiries;
  • Display announcements;
  • Tracking and ordering general office supplies;
  • Monitoring paper supplies and placing orders as needed;
  • Supporting administrative staff with other duties as required;
  • Training for those who provide switchboard relief;
  • Cross-training and back-up support for the Attendance Clerk position;
  • Supporting the Director of Learning with the organization and coordination of various educational initiatives internally;
  • Gathering/compiling information and helping coordinate logistics for Flex Days, such as transport and room bookings, communicating information to stakeholders, preparing slides, etc.;
  • Scheduling meetings;
  • Reformatting & organizing school policies.

Qualifications will include:

  • Minimum 1-year reception experience;
  • Previous experience operating a multi-line phone system;
  • Possessing good judgment and a professional demeanor;
  • Strong technical skills, with experience in Google Suite, Adobe, Microsoft Office;
  • Experience using Canvas software considered an asset;
  • Ability to adapt to a fast-paced and changing working environment;
  • Excellent communication and interpersonal skills;
  • Highly-organized, efficient, and with attention to detail;
  • Demonstrated track record of independent work along with creative and proactive problem-solving skills;
  • Demonstrated ability to take initiative and to prioritize tasks;
  • Ability to work as part of a team and independently;
  • Ability to support, reinforce, and emulate the School’s six core values.

Interested applicants should email a cover letter and resume to: [email protected]

 

To apply for this job email your details to careers@stgeorges.bc.ca.

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