Family Finance Coordinator / Student Accounts

Family Finance Coordinator / Student Accounts

Kenneth Gordon Maplewood School (KGMS) is a centre of excellence in developmentally informed instruction that empowers children with learning disabilities in a passionate, progressive and inspiring learning environment.

KGMS is an independent school located in North Vancouver, BC. We are a member of the Independent Schools Association of BC (ISABC). We are currently seeking a Family Finance Coordinator to work with our Controller and administrative staff. KGMS is committed to offering specialized education that is tailored to unique learners. We are looking for an individual that can work in a dynamic collegiate environment.

Position Title: Family Finance Coordinator / Student Accounts

Reporting to: Controller

Position Summary: The Family Finance Coordinator works within the KGMS Finance Department. This department falls under the Finance & Administration division, which includes Finance and Human Resources.

Reporting to the Controller, the position manages all aspects of student accounts and account receivables including processing student accounts registration, billing and fees, accounts receivables, reconciliations, collections and reports.

Key Responsibilities & Expectations:

  • Manage student’s accounts, process EFT and credit card payments, record payments received, account charges, tuition revenue, student billing and transportation billing.
  • Generate and email student account monthly statements and reports.
  • Manage the re-registration process of all returning students on an annual basis, which includes the collection, processing and entering of registration forms, registration deposits and tuition fees.
  • Collaborate with Admissions, manage application and registration fee collection, registration deposits and tuition fee calculations and billings for all new students.
  • Communicate information to families regarding tuition fee amounts, financial assistance and additional funding sources (Autism funding and other charities).
  • Calculations for all mid-year entries, late enrollment and withdrawals.
  • Assist trip organizers with collection of payments and account reconciliation.
  • Monthly accounts reconciliations.
  • Produce detailed analysis and prepare various reports for budgets, accruals, financial statements, audits, and miscellaneous statistics.
  • Collection of overdue accounts.
  • Other finance and administration duties as required.


  • This position requires a post-secondary education in financial and/or business administration along with two years of experience in financial administration and some collection experience.
  • Proficiency in Microsoft Office (Outlook, Word, Advanced Excel) and accounting software.
  • Excellent customer service and interpersonal skills and the ability to communicate effectively.
  • Ability to be tactful, demonstrate excellent judgment and work as a positive and collaborative team member.
  • Organized with the ability to work under deadlines with conflicting demands from various departments.
  • Ability to create and edit a wide variety of documents.
  • Enthusiastic, energetic, a self-starter with the ability to work independently.
  • Ability to analyze and prepare reports.
  • Ability to research and obtain information.
  • An equal combination of education and experience may be considered.

Job Type: Full-time or Part-time (at least 24 hours per week). The hours of work are generally Monday to Friday during general business hours.

Ability to commute to: North Vancouver, BC V7H1S8

Criminal Record Check: Must pass and maintain a clear criminal record check for the purposes of working with children. Qualified candidates with a desire to join our innovative team are invited to submit their resumes. 

Please send your current resume and cover letter to [email protected].

We thank all applicants for their interest; however, only those selected for an interview will be contacted. If contacted for an interview, please inform us should any accommodation be required.

We are committed to building a diverse and inclusive workforce by ensuring a barrier-free work environment. We welcome applications from all qualified job seekers, from BIPOC (black, indigenous, and people of colour), persons with disabilities, and 2SLGBTQ (persons of all sexual orientations and genders).

To apply for this job email your details to

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