Executive Assistant To Head of School & Registrar

Executive Assistant To Head of School & Registrar

  • Administration
  • Lantzville BC
  • 54,000 - 65,000 CAD / Year

Executive Assistant To Head of School

Regular Full Time Position beginning August 1, 2024

Aspengrove School, a JK-12 International Baccalaureate School, is inviting applications from passionate, enthusiastic individuals for the role of Executive Assistant to the Head of School and School Registrar.

The Executive Assistant supports the Head of School at Aspengrove School. Embodying the School’s core values, the Executive Assistant fosters positive and professional partnerships between staff and faculty and provides a sense of stability in an ever-changing environment. This dynamic role will support the Head’s daily operation of the school, short and long-term goals, and ongoing projects. This role operates year-round. 

This position is eligible for the School’s Group benefit plan, including extended health and dental, and matching contributions to the School’s Group RRSP Savings plan and tuition discount for enrolled children.  

Key Responsibilities (Executive Assistant)

  • Support Head of School with scheduling and communication as required
  • Liaise with School community as first point of contact for Head’s office
  • Liaise with Board of Governors, and Senior Leadership Team, including scheduling, creating agendas and maintaining meeting minutes for Board meetings and subcommittee meetings
  • Act as Corporate Secretary
  • Maintain accessibility and approachability with professionalism
  • Support School – Wide events through planning catering, logistics, and communication

Key Responsibilities (Registrar)

  • Works with the Principal of Middle/Senior School to create Student Scheduling & Master Schedule for the school.  
  • Maintains accurate and confidential academic records for students including progress reports, comments, report  cards, and transcripts. 
  • Coordinates parent/teacher interviews in conjunction with the Junior and Senior School Principals
  • Provides Ministry reports (1701, TRAX, etc) as required
  • Maintain MySchool data base as required
  • Configure MySchool for year transitions
  • Problem solve MySchool issues as required

Qualifications & Skills

  • Completion of post-secondary education in Office Management, Business Administration or other relevant discipline
  • Experience with data base management and school operations
  • Experience in an Executive Assistant capacity preferred, ideally in an independent school environment
  • Energetic, outgoing, independent worker with highly developed emotional intelligence
  • Strong communication, interpersonal and relationship building skills with a genuine interest in people and a good sense of humour
  • Excellent organizational and time management skills, capable of managing changing priorities while maintaining a high level of service
  • Ability to maintain confidentiality when handling sensitive information
  • Proficiency with commonly used computer software such as MS Office required

Criminal Record Check

Must pass and maintain a clear criminal record check for the purposes of working with children

Salary Expectations

Salary range is $54,000 – 65,000 commensurate with experience. 

Application Details

Aspengrove School encourages applications from suitably qualified candidates with diverse backgrounds.  We value each community member’s identity, perspective, and well-being, and embrace our differences as a sign of strength. We believe in diversity, equity and inclusion and are committed to equal employment opportunities.

Thank you very much for all enquiries, we will only contact short listed candidates.  Please submit  your resume and covering letter before June 1, 2024 to Karen Webber at [email protected]

To apply for this job email your details to kwebber@aspengroveschool.com.

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