Admissions Administrator

Admissions Administrator

  • Administration
  • Duncan, BC
  • Salary negotiable based on skills and experiences. CAD / Year

Queen Margaret’s School is looking for a professional Admissions Administrator with exceptional organizational skills and experience in a fast-paced administrative role. The successful candidate will support both the Director Of Admissions and the Admissions Associate by ensuring that all administrative processes run smoothly and enquiries and communications are followed up in a timely manner, from initial contact to enrollment. 

For further information about our school, this opportunity, and how to apply, please visit our Candidate Information Brochure and Website.

Candidates interested in joining the Queen Margaret’s School community must embrace the ethos of an independent school education, develop positive relationships with all community members, and contribute to a collaborative learning community.


Create a personal connection with the QMS community and develop an awareness and understanding of its unique culture.
Provide a range of administrative support to the Director of Admissions and the Admissions Associate.
Communicate with prospective parents, students, education agents and other key stakeholders throughout the admissions process in a professional, helpful and efficient way so increasing and ensuring an increasing number of strong candidates.

Oversee the Admissions Office file management process in keeping with the school’s policies.

Review applications and make decisions based on entry-requirements.
Coordinate the review of applicant files as required.
Undertake applicant support such as phone calls, zoom calls, emails, face-to-face communications, and consultations.
Maintain spreadsheets regarding place and scholarship & bursary offers, initial application, offer information, acceptance details, and financial details.
Oversee application deposits and admissions invoice queries.
Collaborate with members of the Admissions Office to track data and evaluate all admissions office activities to ensure that student recruitment and retention targets are being achieved.
Prepare and maintain relevant statistics on all aspects of the Admissions Office activities to generate reports and interpret data, as requested.
Manage the re-registration process for re-enrolling students, identifying opportunities for process improvement.
Occasionally provide coverage for on-campus tours and coordination of Open Houses, as assigned.
There may be a need for occasional attendance at events and recruitment fairs.


The following are requirements for this position:

Minimum of 2 years experience in an office environment.
Strong communication, organizational, decision-making, problem-solving, and interpersonal skills.
Empathy and rapport-building skills with prospective students and families.
Experience dealing with sensitive information.
Proven experience working independently with limited direction.

Preference will be given to candidates who also have the following skills and qualifications:

Prior experience in Admissions and independent school environments.
Advanced proficiency with MS Office applications such as relevant software applications including MS Outlook, Excel, Power Point, Open Apply and database skills are essential.

Working Conditions:

Generally works in an office environment.
Some weekend and evenings work required during recruitment campaigns and events.

Attendance at school and community events outside of the regular school day may be required.
Salary is inclusive of all hours worked.

Please note that this posting will close upon the appointment of a suitable candidate so early application is advised. 

All applicants for this position will be expected to have a Criminal Record Check initiated by Queen Margaret’s School. 

To apply for this job please visit

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