Events Manager

Southridge School - Surrey
March 7, 2018

Southridge is a co-ed, independent day school located in South Surrey, BC with 688 students enrolled in Kindergarten through Grade 12. Our mission is to develop well-rounded students with the love of learning, integrity, character and confidence to realize their full potential and make a difference in the world.

Southridge has affectionally been described as ‘a lighthearted place of serious purpose’ and we want you to know…it’s true! If you’re interested in working in an energizing environment with a team of dedicated professionals who like to work hard and have fun, please keep reading…


We are currently inviting applications for the full-time position of Events Manager.
Reporting to the Director of Advancement and working closely with our amazing parent volunteers, the Events Manager will plan, organize and manage several signature fundraising events, numerous stewardship and community events, as well as oversee and manage the school’s volunteer program. In addition, the Events Manager will play a significant role in the preparations for Southridge School’s 25th Anniversary in 2019.

The successful candidate will have extensive fundraising event experience and hands-on experience managing and nurturing volunteer relationships.

Duties and Responsibilities:

Fundraising Event Management

• Works in collaboration with volunteers to plan and conduct signature fundraising events, including an annual gala, golf tournament and country fair.
• Cultivates, solicits and stewards sponsors for each fundraising event.
• Ensures compliance with Canada Revenue Agency regulations on charitable gift receipting, acceptance and valuations of gifts-in-kind.
• Ensures compliance with BC Gaming regulations, including the application for permits to conduct raffles, 50/50’s, and any other gaming activities.
• Ensures that we abide by all regulatory boards including the Liquor Control and Licensing Branch, city and municipal by-laws, and that we have all required licenses, permits and contracts.
• Establishes and monitors event budgets.
• Maintains comprehensive and organized records of event details, including planning documents, meeting minutes, post-mortem analysis, etc.
• Uses event management software and databases effectively from data input to financial summaries and reports.
• Ensures maintenance of event registration and sponsorship records.
• Solicits, selects and evaluates service providers according to event requirements.
• Works in collaboration with the Marketing and Communications team to identify communication needs and event objectives in order to develop proactive and strategic marketing and communication plans for each event.
• Provides administrative support and oversight of volunteer event committees.
Community Event Management and Support

• Working closely with volunteers and/or colleagues, plans and conducts numerous stewardship, community and other school events, such as BBQs, ‘Welcome Back’ events, parent evenings, etc.
• Establishes and monitors event budgets.
• Maintains comprehensive and organized records of event details, including planning documents, meeting minutes, post-mortem analysis, etc.
Volunteer Management

• Oversees and manages the school’s robust and comprehensive volunteer program.
• Creates new or modifies existing volunteer jobs to ensure that all parents have the opportunity to get involved and make a meaningful difference in their child’s school.
• Maintains and follows a detailed recognition and stewardship plan. Ensures that volunteers feel recognized and appreciated.
• Provides administrative support and oversight of the parent volunteer committee in their role of identifying, recruiting and placing volunteers.
• Ensures that volunteers have the resources, supplies, information and training required to fulfill their duties.
• Organizes and oversees the ‘buddy family’ program, helping to ensure that all new Southridge families are welcomed and engaged as volunteers.
• Uses volunteer management software and databases effectively from data input to summaries and reports.
• Is an active and visible member of the school community through participation in school-wide events, including student performances, assemblies, ceremonies, etc.


• Outstanding organizational skills and attention to detail
• A strong and creative writer and communicator
• Exceptional interpersonal skills with the ability to work effectively and collaboratively with anyone
• Dependable and hard-working - someone who does what it takes to get the job done
• Sense of humour and positive attitude
• A passion for event planning
• High degree of tact, diplomacy and professionalism
• Tech savvy and a quick learner – experience using Raiser’s Edge and/or Auction Maestro would be beneficial
• Bachelor’s Degree in a related discipline
• 5+ years experience organizing and managing fundraising and large-scale events
• Extensive experience in volunteer management

Southridge offers a competitive salary and benefits package.  Preferred candidates will be required to complete a satisfactory Criminal Records Check.
To apply for this position, please create an account (or login to an existing one) online (Step 1) and submit your application (Step 2) by March 26, 2018.
To learn more about our school, explore our website:
We thank all applicants for their interest. Only those under consideration will be contacted.